The question does not actually start as “what should we buy.” It starts as “we need 500 pieces, three of them will carry our logo, and the event is in nine weeks — can this actually be done.” Most guides to ordering 500+ handcrafted corporate gifts skip straight to product photos and never answer that question honestly, because the honest answer is more complicated than a shopping list. It involves sampling, sign-off, and a production calendar that behaves nothing like ordering 50 pieces of the same mug.
This is that answer, from the workshop that actually makes the pieces rather than a gifting agency reselling someone else’s stock. We will walk through the real sequence — enquiry, quote, sample, approval, production, dispatch — with the numbers we quote against every day: 24-hour quotes, a 30-day rate hold, MOQ of 25 pieces per design if it’s branded and 5 if it’s plain, and dispatch 10–14 working days from design approval for a standard run. We will also be honest about where that 10–14 day number stops applying, because it does, once you cross a few hundred pieces or spread the order across several designs. If a term isn’t listed here — a specific sample fee, an exact replacement percentage — that’s deliberate; those get confirmed on your quote rather than guessed at in a blog post.
Why 500 pieces is a different problem than 50
Fifty pieces of one design fits inside our normal weekly production rhythm alongside everything else on the floor — a handful of artisans finish it between other orders, and 10–14 working days from design approval is realistic because nothing else has to move to make room for it. Five hundred pieces does not fit inside that rhythm. It needs dedicated bench time, a locked-in casting or carving batch, and — if you’re branding — a separate engraving or printing run scheduled around the base pieces being ready first, not in parallel with them.
This is also where “handcrafted” stops being a marketing word and starts being an operational constraint worth knowing about upfront. We are not running an injection-moulding line that spits out identical units on demand; every brass pour, marble-dust cast or iron weld has a human finishing step with a daily ceiling per artisan. A genuine manufacturer tells you that ceiling instead of promising a date and hoping the floor keeps up. What we ask for on the first call is simple: total quantity, how many distinct designs, whether any need branding, and whether delivery is to one address or split across offices — those four answers determine your date more than the products themselves.
A practical example: 500 pieces split across four designs at 125 each clears our 25-piece branded MOQ on every design, and lets four artisan groups work in parallel instead of one group working through 500 of a single design sequentially — usually the faster path to a single delivery date, not the slower one people assume it is.
12 in-stock designs that work at 500+ piece volume
These are pulled from our live catalogue, not a separate “bulk” range — everything below is in stock today and priced for the volume this article is about, from sub-₹1,000 desk pieces you can order in the hundreds to statement pieces you’d order in the dozens for a leadership list within the same 500-piece programme.
Peacock Pen & Stationery Organiser
Peacock Pen & Stationery Organiser — Rs.658. Our lowest entry point for a 500+ run — an actual desk tool, not a shelf ornament.
White Elephant Showpiece Pair (2 inch)
White Elephant Showpiece Pair — Rs.799. Sold as a pair, so a 500-unit order is really 250 boxed sets — flag this when calculating per-recipient cost.
Bullock Cart Desk Pen Stand
Bullock Cart Desk Pen Stand — Rs.799. Hand-painted iron, light enough that per-location dispatch stays cheap.
Peacock Tealight Candle Holder
Peacock Tealight Candle Holder — Rs.799. One of the fastest-finishing pieces on our floor — a safe pick when your timeline is tight.
Metal Elephant Showpiece with Globe
Metal Elephant Showpiece with Globe — Rs.1,199. The globe motif reads as neutral and international — useful if part of your list is overseas.
Wooden Taarkasi Elephant Showpiece, Set of 2
Wooden Taarkasi Elephant Showpiece Set of 2 — Rs.1,499. Wood with brass-wire inlay — a different craft technique from our marble and resin pieces, useful for variety in a multi-design order.
Peacock Tealight Candle Holders, Set of 2
Peacock Tealight Candle Holders, Set of 2 — Rs.1,399. Left- and right-facing pair, 13 inch — a step up from the single tealight holder without leaving the mid-tier band.
White Marble Lotus Urli with Diya
White Marble Lotus Urli with Diya — Rs.1,599. A centrepiece object, popular for a mid-tier gift that should feel like it belongs in a living room.
Royal Gajraj Elephant Showpiece Pair (4×6 inch)
Royal Gajraj Elephant Showpiece Pair — Rs.1,599. One of our most-ordered designs at this volume — marble-dust resin we already know casts reliably in batches of 100+.
Brass Peacock Aarti Diya with Bell
Brass Peacock Aarti Diya with Bell — Rs.2,199. Solid brass casting takes longer per piece than resin — order it earlier in your window if it’s one of your volume designs.
Royal Blue Gajraj Elephant Showpiece Pair (6×9 inch)
Royal Blue Gajraj Elephant Showpiece Pair — Rs.2,999. The larger 6×9 inch sibling above — a leadership-tier design inside the same order, so the whole programme runs as one production batch.
Tribal Lady Statue Set (26/30 inch)
Tribal Lady Statue Set — Rs.3,999. Large-format floor pieces — most 500-piece orders need only a handful, for reception decor or a top-tier client gift.
The real timeline: enquiry to dispatch for a 500+ piece order
This is the sequence as it actually runs on our side, not a marketing version of it.
Day 0 — enquiry. Tell us the total quantity, how many designs, branding requirements, and whether delivery is to one address or several. The more precise this is, the more precise the quote and date that come back.
Day 1 — quote. You get an itemised quote within 24 hours, and the rate is held for 30 days so it survives internal sign-off without needing to be re-negotiated.
Days 2–9 — sampling. A physical sample of each design is made and dispatched for your inspection. Sample cost, any refundable deposit, and courier arrangements are confirmed on your quote rather than fixed here, since they vary by design and quantity.
Days 9–12 — design approval. Once you sign off on the sample — colour, finish, branding placement — that approval is what starts the dispatch clock, not the date you first enquired.
From approval — production and dispatch. For a standard order (roughly up to 150–200 pieces of one design), dispatch is 10–14 working days from approval. For a genuinely large order — 500+ pieces, especially split across multiple designs and branding — budget more: a single design at 500 pieces typically needs 25–35 working days of production because it’s running as a dedicated batch, not squeezed between other work, and a multi-design 500+ order can run 45–60 working days since each design’s branding and finishing queues separately. Add the sampling and approval runway from the steps above, and a realistic end-to-end window for 500+ handcrafted pieces is 60–75 days from first enquiry to dispatch — not the 10–14 days that applies to smaller runs. Anyone quoting 500+ branded pieces in two weeks is either not making them by hand or not being straight with you.
MOQ. 25 pieces per design if it carries your logo or custom packaging, 5 pieces per design if it’s plain. Splitting 500 pieces across 3–5 designs comfortably clears MOQ on each while giving you variety across recipient tiers, and it’s usually faster than 500 of one design because different artisan groups work each design in parallel.
Packing and delivery. We can dispatch as one bulk delivery to a single warehouse or split by office/city — tell us which when you enquire, since it changes the packing plan. Our approach to boxing fragile handcrafted pieces for courier transit is covered in detail in our corporate gift sets and packing guide. Transit-damage replacement terms are confirmed on your quote.
Invoicing. Every order ships with a GST invoice and the correct HSN code for the material. If your finance team needs the input tax credit treatment explained before they approve the PO, our GST on corporate gifts guide covers HSN codes and ITC rules in full — that’s general information, not a tax ruling, so confirm treatment with your CA.
Late additions. If a batch is already running, we can usually extend it to cover a modest increase on an existing design. A brand-new design added after production has started needs its own sampling and approval cycle and will not make the original dispatch date — better to slightly overestimate your quantity upfront than to add a design late.
Frequently asked questions
What’s the real minimum timeline for a 500+ piece handcrafted order?
Budget 60–75 days from first enquiry to dispatch for a genuinely large, branded, multi-design order. A single design at moderate volume can move faster; multiple branded designs at 500+ pieces total is what pushes it to the higher end.
Do we have to pay for samples before confirming the full order?
Sample cost and any refundable deposit are confirmed on your quote, since they depend on the design and material. We do not charge a membership or access fee to get a quote in the first place.
Can delivery be split across multiple offices or cities?
Yes — tell us the split when you enquire, since it changes how we pack and dispatch, not just where the courier drops the boxes.
What happens if a piece arrives damaged in transit?
Replacement terms for transit damage are confirmed on your quote. Our packing approach for fragile handcrafted pieces is covered in our gift sets and packing guide.
Can we mix several designs in one 500+ order and still get bulk pricing?
Yes, and it’s usually the better approach — each design only needs to clear its own MOQ (25 branded, 5 plain), and different designs run in parallel across our workshop rather than queueing behind each other.
What if we need to add units after production has already started?
A modest increase on a design already in production is usually possible. A new design added late needs its own sample-and-approval cycle and will typically miss the original dispatch date — flag your real quantity as early as possible instead.
Get a quote for your order
If you’re planning a 500+ piece handcrafted order, the fastest way to get a real date instead of an estimate is to send us your quantity, design count and delivery split — you’ll have an itemised quote within 24 hours, the rate held for 30 days, and no membership or access fee. Want to browse the range before you enquire? Download our full B2B catalog, or see our wholesale terms if you’re buying to resell rather than to gift.
For the wider picture on choosing a supplier at all, start with our buyer’s checklist for corporate gifting companies and our corporate and bulk gifting overview. If budget planning comes before the order itself, see our corporate gifting budget benchmarks. For occasion-specific gifting once your production slot is booked, see Diwali Gifts for Employees, Corporate Diwali Gift Packages, or our Onam corporate gifting guide. And if you’d rather browse everything yourself first, our online store has the full catalogue.
